Privacy & Compliance Coordinator

Join Our Team

Med Communications is seeking a detail-oriented, organized, and motivated Privacy & Compliance Coordinator to join our growing Contracts & Compliance team. This is an excellent opportunity for someone looking to build a career in privacy, compliance, governance, and healthcare regulations while working alongside experienced leaders in a collaborative environment.

In this role, you'll help support the Company's privacy compliance program, coordinate compliance initiatives, assist with audits and regulatory activities, maintain critical documentation, and contribute to sustainability and AI governance initiatives. Every day brings new opportunities to learn and make an impact.

What You'll Do

As our Privacy & Compliance Coordinator, you will:

Privacy & Compliance

• Coordinate day-to-day privacy and compliance activities.
• Serve as a point of contact for privacy-related questions.
• Maintain the Privacy Inbox and privacy management software.
• Assist with privacy incidents, investigations, documentation, and follow-up.
• Support HIPAA, HITECH, GDPR, and other applicable privacy compliance activities.
• Assist with breach risk assessments and notification processes.
• Maintain privacy notices, consent forms, and confidentiality documentation.
• Coordinate Privacy & Security Committee meetings, agendas, and meeting minutes.
• Partner with IT and other departments on privacy and security initiatives.
• Help coordinate the Company's sustainability initiatives and annual objectives.
• Compliance & Governance

• Assist with internal compliance monitoring and audits.
• Maintain compliance documentation, reports, and key performance metrics.
• Monitor regulatory updates and communicate changes to leadership.
• Coordinate employee privacy and compliance training activities.
• Support policy reviews and document management.
• Assist with vendor risk assessments and client compliance questionnaires.
• Maintain Business Associate Agreements (BAAs), Data Processing Agreements (DPAs), and related compliance documentation.
• Support AI governance documentation and approved AI tool tracking.
• Project Coordination

• Maintain compliance calendars and project timelines.
• Assist with sustainability reporting and ESG questionnaires.
• Support departmental projects and other compliance initiatives as assigned.
• What We're Looking For

Required Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, Human Resources, Information Systems, Legal Studies, or a related field (or equivalent experience).
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Strong professionalism and ability to maintain confidentiality.
• Proficiency with Microsoft Office.
• Preferred Qualifications

• 1–3 years of experience in privacy, compliance, healthcare administration, HR, contracts, legal support, quality, or a related field.
• Familiarity with HIPAA, HITECH, GDPR, or other privacy regulations.
• Experience using Microsoft SharePoint.
• Experience working with confidential or regulated information.
• CIPP or other privacy certification is a plus, but not required.
• Why You'll Love This Role

• Build a career in the rapidly growing fields of privacy and compliance.
• Gain exposure to healthcare privacy regulations, AI governance, sustainability, vendor management, and enterprise compliance.
• Work alongside experienced compliance professionals who will support your professional development.
• Contribute to meaningful initiatives that help protect sensitive information and strengthen organizational compliance.
• Enjoy a collaborative and supportive team environment with opportunities for continued learning and growth.
• Skills That Will Help You Succeed

• Organization and time management
• Critical thinking and problem-solving
• Strong interpersonal communication
• Project coordination
• Initiative and adaptability
• Professional judgment
• Ability to collaborate across departments
• Commitment to confidentiality and ethical business practices