Remote Onboarding Specialist

Careerscape is recruiting on behalf of our client for an entry-level, fully remote Onboarding Specialist to join their People Operations team. This is a fantastic opportunity for someone early in their HR career to own the new-hire experience from offer acceptance through the first successful weeks on the job, working with a company that genuinely invests in making people feel welcome from day one.

Day to day, you will juggle checklists, paperwork, systems access requests, and a steady stream of questions from excited new hires, all while keeping every detail organized and on schedule. The ideal candidate is a natural communicator who loves creating structure, stays calm when priorities shift, and takes pride in giving every new employee a smooth, professional welcome regardless of where they log in from.

Key Responsibilities

• Coordinate end-to-end onboarding for new hires from offer acceptance through their first 30 days
• Send and track new-hire paperwork including offer letters, tax forms, and policy acknowledgments
• Schedule and host virtual welcome sessions and orientation meetings
• Partner with IT and facilities teams to provision laptops, accounts, and system access ahead of start dates
• Maintain accurate onboarding records and checklists in the HRIS platform
• Serve as the primary point of contact for new-hire questions during the transition period
• Collect and organize I-9, background check, and compliance documentation
• Communicate onboarding timelines and expectations clearly to hiring managers and candidates
• Gather feedback from recent hires to continuously improve the onboarding experience
• Support HR team with light administrative and reporting tasks as needed

Requirements

• High school diploma or equivalent required; associate or bachelor degree preferred
• Prior internship, administrative, or customer service experience is a plus
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Comfortable managing multiple tasks and deadlines simultaneously
• Proficiency with Microsoft Office or Google Workspace
• Familiarity with HRIS or applicant tracking systems is a plus but not required
• Ability to work independently in a remote environment with reliable internet access
• A warm, professional, service-oriented attitude